Disclaimer: features differ based on Subscription Plan
To work with the Event registration option, you should have the following access rights to the units:
Manage events. To register events and add records to the unit log;
Manage object log. To add records to the unit log.
The Event registration option on the Monitoring tab allows you to make records in the unit log and register events for the unit in order to see them later on the Messages tab and in reports. This option allows you to register the following types of events:
To make a record in the unit log or register an event for the unit, follow the steps below.
- Click on the icon
opposite the required unit in the work list of the Monitoring tab. If there is no such icon, enable the Event registration option in the customizer of monitoring options.
- Select the type: a record in the unit log or one of the available events.
- Fill in the rest of the fields. They depend on the selected type (see below).
- Click Save and continue to register a record or an event and proceed to adding the following one, or click OK to save the changes and close the window.
The units of measurement used in the event registration window depend on the system of measurement used for the unit.
You can't edit the registered events and records. You can only delete them from the unit history on the Messages tab. This requires the Delete messages access right to the unit.
Record in the log
Select this type to make a record of any kind in the unit log. It is saved as a custom record with the indication of its creation time.
You can see the registered records in the messages of the Log type and in the report table of the same name.
Custom event
Select this type to register a custom event in the unit history.
Next, specify the following parameters:
Parameter | Description |
Description | The description of the event. You can save the description in order to use it later when registering custom events for this and other units. To save the description, click on the icon To use the saved description, click on it in the list. To delete the saved description, click on it and then on the icon |
Date | The date and time of the event. You can specify it using the calendar. The current date and time are shown by default. |
Violation | The option which allows you to register the event as a violation. |
Location | The place where the event occurred. You can specify it in two ways:
The address is determined by the maps selected as the geodata source in the user settings. |
You can see the registered events in the Events and Chronology report tables. The events registered as violations are also displayed in the Violations report table.
Custom event
To register a custom event, enter its name, description, and location. To add the location, click on the icon
to the right of it. On the map that appears, double-click on the required position. The address is defined by the maps selected as geodata source in the user settings. GIS Maps. In addition, the position can be entered manually. To clear the field, delete the address.
The description of the registered event can be saved. To do this, click on the Save icon to the right of it. The saved description appears in the list below. To select an existing description, click on it. To delete a description from the list, select it and click on the Delete icon.
If you check the Violation option, the event will be registered in the unit history as a violation, otherwise, it will be registered as a simple event. It means this event will appear in different kinds of reports: Events or Violations.
Unit status
This option allows registering the unit state which can be later displayed in reports. For example, when using a vehicle for personal and official purposes, you can register the start of personal or official use of the vehicle.
To register the unit status, type in a description (you can use the ones saved previously) and, if necessary, change the date and time of the status.
The status can be set automatically (for example, when entering a geofence).
The Status column is available in the following tabular reports: Trips, Engine hours, Trips between geofences, and Parkings.
Fuel filling
On the Monitoring tab, you can manually register fuel fillings for units. Manual registration helps to estimate the difference between the registered fuel filling and the factual one, compare the consumed amount with consumption rates, calculate running costs, etc.
To register fuel filling, select the corresponding event in the drop-down list and fill in the required fields.
Enter the volume of filled fuel and its cost. Fractional numbers (up to hundredth) can be also used for fuel volume and cost. To enter fractional numbers, use a period as the separator. For example, to register fuel filling for 77 dollars and 88 cents, enter 77.88.
Entered values are automatically added to the Description field above. If necessary, you can edit the description manually. Then enter the date and time when the filling took place, possible deviation from this time in minutes and specify the location.
Registered fuel fillings participate in the following reports: Fuel fillings, Events, Utilization cost.
Maintenance work
To register maintenance work, select the corresponding event in the drop-down list and fill in the required fields.
Enter the following data:
kind of work (type from the keyboard or select from the list below);
description;
values of mileage and engine hours counters at the moment of the event (the current values are displayed but you can edit them);
cost;
service duration in minutes, hours or days (choose the type of the interval from the drop-down list);
date and time of maintenance (by default, the current date and time are displayed);
location (press the Select Location icon and double click on the map to specify the position or edit this field manually).
In the upper part of the dialog, you see the list of service intervals from the Service intervals tab. Check the services that have been carried out. This is required in order for the selected intervals to be zeroed and the countdown to start anew. Keep in mind that if you select any maintenance interval here, the contents of the Kind of work field changes correspondingly.
Registered events in reports
Registered fillings and maintenance can appear in the report on events together with other actions. A registered custom event depending on your choice can get in the report on events or report on violations. Both reports have a similar structure.
When transporting registration data to a report on events (violations), the information is distributed among the columns, the contents of which are taken from certain fields of the registration dialog. The table below gives a correspondence between the column of the report and the fields of the registrar.
If any of the above-mentioned fields are not filled out correctly, the corresponding columns will be empty.
Other reports that use registered events are the report on maintenance and utilization costs.
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